Hotels.
Booking, Airbnb, Expedia, direct website, phone : one room, no more double-booking. Housekeeping, billing and the stay all follow the same thread.
« Madam, I did receive your Booking reservation, but we also have a direct booking for the same room… »
Double-booking, almost every other month, in high season
The app, as you will have it.
Click through the screens: these are your day-one screens, with your modules already in place.
Today’s arrivals
Front desk| Room | Guest | Stay | Status |
|---|---|---|---|
| 204 | M. Berger | 3 nights | Checked in |
| 108 | Fam. Duarte | 5 nights | Due 5pm |
| 311 | Mme Okafor | 1 night | Room not ready |
| 207 | M. Lindqvist | 2 nights | Checked in |
Morning round
HR & payroll| Floor | Attendant | Rooms | Progress |
|---|---|---|---|
| 1 | Nadia | 6 | Done |
| 2 | Émilie | 7 | 4 / 7 |
| 3 | Paulo | 6 | 2 / 6 |
| Suites | Marek | 2 | To inspect |
Stay folios
Invoicing| Folio | Guest | Amount | Status |
|---|---|---|---|
| F-1042 | M. Berger | €354 | Open |
| F-1039 | Fam. Duarte | €612 | Open |
| F-1037 | Sté Marchand | €1,180 | Sent |
| F-1035 | Mme Okafor | €146 | Paid |
Your plan
HotelCore
5 modules tuned for this trade
- Hospitality: PMS & channels
- Scheduling, HR & payroll
- Quotes & Factur-X invoicing
- Accounting & FEC
- Dashboards & alerts
On your hardware
- iPad Front desk: check-in, check-out, folio.
- iPhone Housekeeping: rooms cleared from the corridor.
€215 a month
First module at €99, each next one at €29.
Request my trial instance30-day online trial, no card.
Everything that ships built in.
- Booking.com
- Airbnb
- Expedia
- HotelBeds
- Stripe
- Qonto
- Outlook
PMS: rooms & housekeeping
- Visual floor plan: every room with its status, updated in real time
- Housekeeping schedule generated automatically every morning (occupied, to do, dirty, clean)
- Floor staff tick rooms off from their phone, the front desk sees them turn clean instantly
+ 3 more
- Room types, rates and availability managed in one place
- Photo inventory on entry / exit for the deposit
- Mini-bar tracked per room, every consumption added to the bill
Reservations: direct website, commission-free
- Booking engine on your own website: zero OTA commission
- Guests book without creating an account, confirmed via an email magic link
- Deposit collected at booking time via Stripe
+ 3 more
- Automatic multilingual confirmation FR / EN / DE / ES / IT
- Availability checked live against the room calendar
- iCal import of your Booking.com schedules and other external calendars
Check-in, check-out & stay invoicing
- Tablet check-in / check-out at the front desk
- One folio per stay: nights, extras, mini-bar, everything adds up as the stay goes
- PDF/A-3 Factur-X stay invoice generated at check-out
+ 3 more
- City tax computed automatically from your municipality rates
- Ready-to-file export for the city tax declaration
- Itemised bill line by line, balance tracked until departure
Breakfast, bar & restaurant: POS included
- The restaurant NF525 POS and the PMS run on the same platform
- Breakfast and bar charged at the POS, no second software
- Room service and laundry added to the room folio
+ 3 more
- Split checks across payment methods for walk-in guests
- Menu available via QR code, translated into the guest's language
- Bar and breakfast stock tracked, alert below threshold
Staff: scheduling, time tracking, payroll
- Team schedule per service: front desk, floors, breakfast
- Conflicts caught as you build the schedule: rest time, absence, double assignment
- Seasonal extras and reinforcements managed like the rest of the team
+ 3 more
- Payslips and DSN generated from hours actually worked
- Leave and absence requests approved from the mobile app
- Staff register kept up to date automatically
Analytics: occupancy, average rate, loyal guests
- Occupancy rate, average daily rate (ADR) and RevPAR computed continuously
- Load calendar per room type: slow periods stand out at a glance
- Period comparison: this month against the same month last year
+ 3 more
- Single guest record: stay history, preferences, duplicates merged
- Guest segmentation to target your offers
- Upgrades and upsells offered at booking, revenue tracked
Three answers, and you see your business equipped.
No quote to request, no salesperson to call. Answer three questions: we show you the hardware, the plan, and what it changes for you.
What it replaces.
Typical case: independent 20-room hotel, 6 employees.
| Need | Today | Per month |
|---|---|---|
| PMS (room planning) | Mews | €120 |
| Channel manager (Booking, Expedia…) | SiteMinder | €89 |
| Team scheduling | Skello 6 × €7 | €42 |
| Accounting & FEC | Pennylane | €49 |
| Guest CRM & follow-ups | Experience Hotel | €99 |
| Factur-X & Chorus Pro | Not covered | — |
| Guest data at home | Not covered | — |
| Current stack total | €399 | |
| PrivateCore · HotelCore | €215 | |
Public prices as of August 2026, entry-level plans, options excluded. The vendors' prices change: check their sites.
What we get asked.
How many rooms does PrivateCore handle?
No software limit. Tested up to 320 rooms on a single Mac Mini M4. Beyond that (hotel group), you move to multi-site K3 cluster mode.
What's the difference vs Mews or Cloudbeds?
Your data stays with you (strict GDPR, no US hosting), no per-room subscription, channel manager included (vs €100/mo for Channex), no hidden commission on direct bookings.
How does the Booking.com connection work?
Via the official Booking.com XML API. Setup in 48h after Booking validates the account (standard procedure). We handle the Channel Manager registration for you.
What happens if Booking.com has an outage?
Direct bookings keep flowing. The sync queue waits and catches up as soon as service returns. No reservation is lost. Automatic notification if the outage exceeds 30 min.
And seasonal hotels?
Configurable periodic closure (Channel interface cut off, direct website shows "season closed"). No billing during the closure if you opted for that at sign-up.
Data migration from Mews / Cloudbeds?
Native import of guest records, reservation history, rates, room mapping. Runs over a 30-day dual-write window : both systems write in parallel until you cut over.
My front desk is open 24/7: what happens if the machine fails at 3 am?
Everything runs locally, so an internet outage changes nothing for check-in. If the hardware fails, the encrypted Time Machine backup restores onto a replacement machine: your data lives on-site, nothing to reinstall from a cloud. The full setup is detailed on the /securite page.
I have a restaurant in the hotel: do I juggle between the PMS and the POS?
No. The restaurant POS and the PMS share the same database: a half-board guest's dinner is charged to their room folio, and everything comes out on a single bill at check-out. Walk-in guests are charged at the regular POS, split checks included.