Repair orders, bays, quotes, vehicle rental
Garage & Auto.
From a quote at the bay door to a signed repair order: the whole workshop on one screen.
30-day online trial, no card.
The software
Three screens, taken from the application.
- Workshop Workshop
The workshop today: vehicles in, revenue booked, how loaded each mechanic is.
- Repair orders Workshop
The repair order, from the quote the customer approves online to the invoice.
- Bay schedule Workshop
Workshop appointments laid out bay by bay, day after day.
Real screenshots of the software · the data is that of a demonstration instance.
Your plan
GarageCore
4 modules tuned for this trade, switched on from day one.
- Garage, workshop & rental
- Stock & omnichannel retail
- Quotes & Factur-X invoicing
- Accounting & FEC
On your hardware
- iPad The repair order filled in at the bay.
- iPhone Photo walk-around, sent to the customer.
Where it hurts
Before, after.
-
TodayThe customer rings three times a day to ask whether the car is ready.
With PrivateCoreMoving the repair order to completed sends the message to the customer. The send is timestamped on the order, the same message never goes out twice, and one switch turns the whole thing off if you would rather call yourself.
-
TodayI send the quote, then I wait. I do not even know whether he opened it.
With PrivateCoreThe quote goes out as a link: the customer opens it on his phone and answers yes or no from the page. The workshop sees that it has been viewed, and an approval flips the repair order to approved without anyone re-keying the lines.
-
TodayI sold two hours of labour, the mechanic spent four, and I find out at the invoice.
With PrivateCoreThe mechanic clocks the job with one button. The repair order shows the hours actually clocked against the hours quoted, and the overrun surfaces on the workshop board while the car is still on the lift.
-
TodayWe fit parts all day long, and the stock never hears about it.
With PrivateCoreA part added to the repair order draws stock down there and then, and the line is refused if there is none left. A cancelled order puts its parts back on the shelf, every movement stays traced, and references under the threshold come back as alerts.
4 more pains we cure
-
TodayThe customer found the part cheaper elsewhere, and I had no alternative to offer him.
With PrivateCoreNext to the original reference, aftermarket equivalents come back with the gap computed line by line and the total saving on the order. You substitute while the order is still open, and you show the customer what his quote is made of.
-
TodayEvery new vehicle means the plate and the VIN typed in by hand at the counter.
With PrivateCoreYou photograph the registration document: the AI running on your own machine reads the plate, the VIN and the model, and the vehicle record pre-fills. After that the plate alone brings back the customer, the vehicle and every visit it has made to the workshop.
-
TodayOn an insurance job, I re-key the assessor’s estimate line by line into my software.
With PrivateCoreThe insurer or assessor estimate is imported, either as structured lines or as a PDF read on screen before you validate it, and it fills the repair order. The estimate never comes from us: it stays with the assessor, and you keep everything downstream.
-
TodayThe courtesy car comes back scratched, and it is my word against the customer’s.
With PrivateCoreThe loan agreement is created from the repair order in one click. The photo condition report is done at handover and on return, the comparison surfaces the gaps in mileage, fuel and bodywork, and the customer signs on screen both times.
In detail
Everything that ships built in.
- Stripe
- Qonto
- Chorus Pro
- Google Calendar
- WhatsApp Business
-
Repair orders & vehicles
- Complete digital repair order: parts, labour, subcontracting, photos per step
- Vehicle history by VIN: mileage, past work, everything is on file
- Workshop kanban: every repair order moves column by column, drag and drop
+ 3 more
- Photograph the registration card: local AI reads plate and VIN, the record pre-fills
- Photo inspection before / after, shared with the customer via a secure link
- Sequentially numbered invoice at the end of the repair order, pushed to accounting automatically
-
Public quotes & invoicing
- Quote ready: the customer gets the link by SMS and answers from their phone
- Views tracked: you know the quote has been opened, and when
- Customer approves: the repair order flips to approved with no re-keying, refusals traced the same way
+ 3 more
- Deposit held on the card against the quote (Stripe), released when you decide
- Quote link with a limited lifetime, revocable from the workshop at any time
- Factur-X for your business customers, margin-scheme wording carried on the invoice where a used vehicle requires it
-
Workshop schedule & customer updates
- Appointments booked onto a bay and a mechanic, not onto a generic diary
- Schedule per bay and per mechanic, workshop load visible in real time
- Automatic customer SMS: quote ready, in progress, vehicle ready, invoiced (can be turned off)
+ 3 more
- One-tap mechanic clock-in: every hour spent on the repair order is counted
- Clocked hours compared to sold hours, repair order by repair order
- Workshop dispatch: one board per mechanic to spread the day
-
Parts, stock & suppliers
- Part fitted on the repair order = stock decremented automatically
- OEM vs equivalent arbitrage: the saving shows line by line
- Part reserved against the repair order: the line is refused if stock will not cover it
+ 3 more
- Low-stock alert, every parts movement tracked
- Suppliers and purchase prices tracked, margin visible per part
- Cancelled repair order: parts go back into stock on their own
-
Courtesy & vehicle rental
- Courtesy fleet tied to the repair order: real-time availability, calendar view
- Loan agreement generated and signed on a tablet at the counter
- Photo condition report on entry / return, automatic comparison on return
+ 3 more
- Deposit as a bank pre-authorisation, released at hand-back
- Driving licence read automatically, several drivers per agreement
- Short-term rental on top of courtesy, with public booking
-
Claims, roadworthiness tests & analytics
- Bodywork claim: the insurer's estimate is imported, you never re-type it
- Claim file tracking: received, approval pending, approved, closed
- Real-time workshop dashboard: revenue, open repair orders, appointments of the day
+ 3 more
- Vehicle diagram: affected areas light up from the repair order lines
- Regulated roadworthiness testing if you are an approved centre: checkpoints, verdicts, re-test
- Every invoice lands in accounting, FEC export for your accountant
The math
What it replaces, and what it costs.
Typical case: independent garage, 2 lifts, 4 employees.
What the plan covers
- Workshop & repair orders EBP Mécanique orWinmotor · Solware Auto · Planet VO
- Accounting & FEC Pennylane orTiime · Indy · Sage
And what the usual stack does not cover: Vehicle photo tracking · Factur-X & Chorus Pro
Public prices as of August and September 2026, entry-level plans, options excluded. The vendors' prices change: check their sites.
The gap
What we centralise, and they do not.
-
How many subscriptions
The usual stackA workshop tool, a parts catalogue, a quoting tool, a spreadsheet for the courtesy cars, an accounting portal: as many contracts as there are people to call the day a figure fails to come through.
PrivateCoreOne contract and one screen. The invoiced repair order reaches accounting with no export in between, and parts, hours and customers live in the same database.
-
Where your data lives
The usual stackOn the vendor's servers. Your customer file, the history of every vehicle and your margins on parts sit with a third party, in a country you do not pick.
PrivateCoreOn a machine sitting in your own workshop. The database is yours, it is backed up at your place, and nobody else reads it.
-
When the internet drops
The usual stackThe app lives in the browser: no network, no repair order, no invoice. You write it on a pad and re-key it the next day.
PrivateCoreOn a Mac mini, the server runs inside the workshop. Repair orders, stock and invoicing carry on. Whatever has to reach the outside world, the text to the customer or the quote link, leaves on its own once the network is back.
3 more differences
-
What a workshop tool does not cover
The usual stackMechanics’ payroll, contracts, accounting and electronic invoicing fall outside the scope: other software, other exports, other re-keying.
PrivateCorePayslips and social filings, staff registers, FEC and Factur-X live in the same tool as the workshop, fed by the same repair orders and the same hours.
-
Artificial intelligence
The usual stackPhotos of your vehicles, your customers’ registration documents and your workshop history are shipped to an AI vendor to be analysed.
PrivateCoreThe model runs on your machine. Reading the registration document, comparing the before and after photos, estimating a job from your own closed repair orders: none of it leaves the workshop.
-
Bodywork, courtesy cars, the roadworthiness test
The usual stackThree activities, three more pieces of software, three customer files and three diaries that do not talk to each other.
PrivateCoreThe same database. The insurance job feeds the repair order, the loan is born from the repair order, and the regulated inspection keeps its control points, its verdict and the re-test deadline in the same place as the repair.
FAQ
What we get asked.
Which competitors does PrivateCore Garage replace?
Tekmetric, AutoFluent, Mitchell 1, Winmax (FR). Typical case: replacing a workshop tool, a quoting module billed on the side, and the spreadsheet used to track parts.
OEM manufacturer catalogues?
The catalogue of references and equivalents is queried from the repair order, against the base you feed it: CSV import of your supplier price lists, then OEM / aftermarket arbitrage line by line. Hooking up a third-party catalogue (TecDoc, Mecaparts, a manufacturer API) goes through a dedicated connector, switched on with that supplier: it is not wired by default.
How does it work for courtesy vehicles?
Built-in Rental module: a fleet with real-time availability, a signed loan agreement, photo condition report on entry/exit, courtesy-to-repair-order ratio.
And roadworthiness-test / tax compliance?
On the tax side, invoices carry continuous numbering and the legal mentions, and a repair order flagged as margin-scheme carries the regulatory wording «Biens d'occasion» on its invoice. On the roadworthiness side, if you are an approved test centre, the dedicated vertical handles checkpoints, verdicts and re-test deadlines.
For a solo independent garage, is it too much?
No: SoloCore covers the basics (quotes, invoicing, diary, loyalty). For the courtesy fleet + multi-mechanic bay scheduling, you move to BusinessCore.
Do you price claims instead of the loss adjuster?
No, and that is deliberate: the estimate stays with the adjuster and the insurer. PrivateCore imports their figures (PDF, photo or manual entry) and handles everything downstream: repair order, scheduling, parts with arbitrage, courtesy vehicle, invoice. The estimate never comes from us.
My mechanics are not fans of computers, will it fly?
It is built for them: clocking in takes one tap, the workshop kanban is a card you drag, and photos are taken on a phone. No endless forms between two oil changes.